Investing in supplies, hardware and tools to get more from your staff

Business is all about making the right investments so that you make more money back than you spent. This might mean investing in the best staff with the hope that they’ll be able to help you earn more money back, or it might mean investing in bulk materials so that you can make more money back from the services or products you create with them.

When it comes to productivity, investing in the right tools and supplies is highly important. These are the things that your employees use in order to be productive, and this means that they can potentially help them to be more productive and creative without having to spend any more time or effort than they were previously. In short then they help you to get more from your staff and thereby help you to get more from your investment.

Here we will look at some ways that investing in the right tools can help you to get more from your staff.

Supplies

Close up / Macro of four felt-tip-pencils in green, yellow, blue and orange Little Pencil free creative commons

Office supplies include basic things like pens rulers and pencils and these are highly important for helping you to get the most out of your staff. When it comes to signing something or taking down notes your staff will need pens and pencils and this means that they won’t be able to accomplish those tasks until they have those supplies. If they then have to spend ten minutes searching for a pen, or they have to sharpen the one pencil they can find, then that’s time wasted that could be better spent. As such then, in order to maintain the very best productivity from your staff it’s highly crucial that you not only search for the very best supplies, but that you make sure they are well maintained and that you have plenty spare in case some get lost or damaged. This is one reason why you should order your supplies wholesale (in bulk), and at the same time if you do this you’ll be able to save money by getting them at a lower cost per item.

Hardware

Ray and Gaba working at Odeo

Your computers and other hardware are essentially more multifunctional versions of your pens and rulers. Again if hardware is slow to load and keeps going wrong then this is going to prevent your staff from being as productive as they should otherwise be. Say your computer slows down and it takes a good ten minutes longer to load every morning, then if you multiply that by the number of computers and then consider that some people will restart their computer a couple of times during the day then that’s several hours worth of paid labour you’ve lost by not keeping the computers maintained or by not investing in the most powerful machines to begin with.

Likewise by giving your staff more hardware tools to work with you can help them to accomplish things they otherwise wouldn’t have means to, and you can even help to benefit the reputation of your business – there are few things that make your company look like it’s modern and hip than one of your staff pulling out an iPad to convey an idea or some information to a member of staff.

Software

The right software can again allow your staff to do things that they otherwise may not have been able to. In many other cases though it can simply automate something that previously would have taken time and effort. While professional software can be a large investment, if it enables you to greatly increase your output, it is yet another investment that’s worth making.

About the author: Jason Bruce is a renowned business blog owner and pays a great emphasis on Business Office Supplies. He recommends some great intellectual ideas for the better working of office staff.

How to get the most out of your office computers

The way that managers and CEOs view their computers often doesn’t do justice to just how important they are to their businesses or just how much of an impact the right or wrong computers can have on their organization. The point is that in order to get the most out of your staff, you need to give them the very best computers to work with and if you don’t then you won’t be letting them do their job properly. In business terms computers are ‘force multipliers’ which means effectively that they are tools that can be used in order to amplify the work your staff do. A hammer is a force multiplier in that it means that the same amount of force creates a lot more power and pressure and thus allows you to drive a nail into some wood much more quickly than you could with your fist – and a computer works the exact same way.

If your computers are running slowly, or if they can’t run the latest software, or if they crash every now and then, then your staff are going to take anywhere up to twice as long to complete their projects while they waste time waiting for the site to load, working with defunct software or waiting for tech support to come and fix their problems. If you multiply this by the number of tasks they do in a day and the number of staff you probably have in your employ, then it becomes suddenly very apparent that this can waste a huge amount of money and that you could be getting a lot more profit out of the same number of staff and the same amount of time. It’s time to start making the most of your computers then and increasing your profits without increasing overheads.

Invest

The first and most important thing to do is to invest in the best software and the best hardware. This will ensure that the computers are more likely to function optimally and not to have any problems, and at the same time it will ensure that they can run the latest software as it comes out giving your staff the most possible creative control and the largest number of tools and features.  Finally, by investing in your computers you future proof your business meaning you don’t have to spend more money again later down the line in order to keep up with the competition.

Teach

It’s also worth teaching your staff to use the computers to the best of their ability and to maintain them and deal with problems. The more you empower your staff to deal with problems and to work more effectively, the less involvement the company will have to have and the more money you will save in the long run by avoiding problems.

Maintain

It’s no good just calling in computer support every time your computers start going wrong – far better is to avoid them going wrong in the first place by carrying out routine maintenance and knowing how to treat them well. Invest both the time and the money to get them regularly serviced and to run virus checks regularly.

Tailor

It’s no good having the latest computers and the best possible set up if it isn’t tailored specifically to the needs of your staff and your business. On a large scale this means making sure that you not only by the right machines for the job, but also that you tailor make your own software that can help to automate and  speed up the daily tasks that they do. On a more intimate basis this means listening to your staff and ensuring they are able to work in the way that best suits them and that they are used to – which may mean having multiple monitors or might mean having a different seat.

About the author: Michael Frampton is a well-known business personality who recommends Oxford function venue perth as a perfect choice for hosting your corporate parties and felicitation functions.