Multitasking Without Burnout

We recently wrapped up usability testing for a client project. In the fast-paced environment of agency culture, the real challenge isn’t just gathering insights—it’s turning them into actionable outcomes, quickly and efficiently. Here’s how we ensured that no data was lost, priorities were clear, and progress was transparent for all stakeholders: 1️⃣ Organized Documentation: We broke the barriers— and documented on Excel sheet to categorize all observations into usability issues, enhancement ideas, and general comments. Each issue was tagged with severity (critical, high, medium, low) and frequency to highlight trends and prioritize fixes. 2️⃣ Action-Oriented Workflow: For high-severity and high-frequency issues, immediate fixes were planned to minimize potential impact. Ownership was assigned to specific team members, with timelines to ensure quick resolutions, in line with our fast-moving development cycle. 3️⃣ Client Transparency: A summarized report was shared with the client, showing the issues identified, the actions taken, and the progress made. This kept everyone aligned and built confidence in our iterative design process. Previously, I’ve never felt the level of confidence that comes from having such detailed and well-organized documentation. This documentation not only gave us clarity and streamlined our internal processes but also empowered us to communicate progress effectively to the client, reinforcing trust and showcasing the value of our iterative approach. It’s a reminder that thorough documentation isn’t just about organizing data—it’s about enabling smarter, faster decision-making. In agency culture, speed matters—but so does precision. How does your team balance the two during usability testing?

Most people are not overwhelmed because they have too much to do; they are overwhelmed because once everything hits a list, it starts to feel equally important. I actually like to-do lists. If something is not written down, it is easy to forget. The problem is that once everything is written down, everything starts to feel mandatory. The list stops being a memory aid and turns into a source of pressure. I see this clearly in my own weeks. I can be busy for days, crossing things off, staying active, keeping things moving, but when I step back and look at my actual goals for the month or the quarter, the thing that truly matters often hasn't moved. The list keeps you busy, but it does not help you choose. When that happens, it usually means the important decision was never made upfront. Instead of deciding what outcome I was optimising for that week, I let the day decide for me. Whatever feels easiest or most immediate gets done, rather than the work that actually moves the needle. What has helped me is planning every week before it starts. Before I write any to-dos, I try to be clear on what outcome would make the week feel successful. Simply put, by Friday, what needs to be true for me to say this week was productive? It is rarely a long list; one or two things at most. Once that outcome is clear, planning becomes simpler. I only write tasks that clearly feed into that goal. Everything else can wait or be pushed to the following week. And each day, I focus on my one to three non-negotiables, the things that must get done that day to support the weekly outcome, and I try to do them first. Urgent things will still come up. Sometimes they genuinely change the shape of the week. When that happens, I deliberately reassess rather than letting the list expand unchecked. When the order is wrong, cognitive load rises, and you end up doing a lot without moving much. When priorities are set early, even a full week feels calmer. You get more done without feeling more overwhelmed.

In my first leadership role, I never left work before 9:00 p.m. I used to carry a list of the things I needed at the drugstore, but never made it because the drugstore closed before I left work. One day, a mentor visited me at the education nonprofit I was running at the time. I showed her the list and joked about never making it to the store. She asked me why I wasn’t leaving work earlier and I said, “Well, there's so much to do, and my staff likes to stay late, so I have to stay late.” She pushed back: “Jen, you have to go home so they can go home.” She was right. I needed to model how we prioritize our time. Her advice to me: make a Mission To-do List. Here’s how it works: 1️⃣ Put your mission across the top of a piece of paper and your to-do list down the side 2️⃣ Go through every item to see how much it actually drives the mission or not 3️⃣ Remove any items that are not critical to achieve your mission (or at least move them to the bottom of the list) The exercise inspired me to slim down both my own to-do this and the list for our team. Suddenly, the t-shirts for our summer field trip didn’t seem so important, especially in comparison to finalizing the Algebra curriculum. We focused on the things that mattered and removed or reprioritized the rest. The mission-based to-do list is a powerful exercise that I’ve used with every team since. At Rising Team, we call it BGF, which stands for “Boat Go Faster.” It's based on a winning British rowing team that asked themselves the same question about every addition to their regimen before the Olympics—”Will it make the boat go faster?” In my experience, focusing our to-do list doesn't diminish our productivity. If we do the more important things first, there's often still time to get to extra pet projects. What a mission-based to-do list does is protect our time and energy for the things that matter most—our mission and our team's well-being. 📃 Tell me: Is there anything you can take off your to-do list today? 👇🏼 #leadership #teamdevelopment #prioritization —- Like this post? Follow me for more insights on leadership, team building, and the future of work. Subscribe to my LinkedIn newsletter Leadership is Everywhere: https://lnkd.in/g_VETsRY

Is it time to throw work-life balance out the window? Since leaving my corporate role and starting my own business as a leadership coach, I've paid close attention to how I manage and protect my energy. As someone prone to burn out, it's really important to me that I take simple steps to be more mindful with my time. Fundamental to my approach is that I now view work-life "fluidity" as inherently more rewarding than some idealised notion of perfect work-life balance. The word balance implies a neat and tidy world where equal amounts of time and focus can be given to your home and work life. And where the 9-5 is an absolute boundary between your work and your home life. For so many of us, this just isn’t realistic. Work-life fluidity is about making intentional choices and working in a way that gives your focus to these choices – both personal and work-related. Here are my 5 tips to make work-life fluidity work for you   ⭐ 1. Use your personal values and motivations to guide you   Sit and reflect on what’s most important to you and why. Figuring out your values and what motivates you is a really powerful way to frame what you want most out of your career and your life. ⭐2. Identify your priorities – at work and at home   Make a list of your priorities across your life and map them to your values and motivation. Remember – you can’t do everything, but you can typically do the things that are most important to you. Prioritise the priorities and be ready to delegate or discard the rest.  ⭐3. Use time blocking to make your diary work for you    I use time blocking to manage my business and my home life and to create boundaries that protect my productivity and my energy. Plan your diary in advance and block out time for the most important tasks and events that you’ve identified in tip number 2. Give equal weighting to these if you can – for example, if exercise is non-negotiable, treat it with the same importance as that meeting you cannot miss and schedule it in. ⭐4. Role model this approach to the people around you    You’ll be most effective when the people around you – your team, manager, peers and family and friends – understand what you’re prioritising and why. Make yourself a visible role model for effective work-life integration and for setting respectful boundaries. ⭐5. Don’t apologise for your choices    We are all doing our best and that is going to look different for everyone in different seasons of their life. The point is your path has to be meaningful for you. In letting go of the notion of balance, you are liberating yourself from an impossible idealised version of yourself and showing that you can set boundaries and create habits that serve you. What habits do you find most helpful for work-life fluidity? Share in the comments! #HolidayMode #VacationMode #LinkedInNewsUK #worklifebalance #worklifefluidity #selfdevelopment #leadershipcoaching #professionaldevelopment

Forget Hustle Culture, Embrace Harmony: How the Wheel of Life Revolutionizes Your Well-Being The relentless grind. The glorification of burning the midnight oil. Hustle culture might be splashed across headlines, but it shouldn't come at the expense of your well-being.  In today's whirlwind world, achieving a life filled with balance and self-care can feel like a distant dream. But what if there was a simple tool to help you prioritize both and craft a life that's not just successful, but deeply fulfilling? Enter the Wheel of Life. This powerful tool, developed in the 1960s by Paul J. Meyer, a pioneer in life coaching, offers a visual snapshot of various life domains – career, health, relationships, personal growth, and more. By assessing each area and assigning a rating based on satisfaction and fulfillment, we gain insight into where we may be thriving and where there's room for improvement. The circle, resembling the spokes of a wheel, organizes the most important aspects of your life, such as: ✅Family ✅Health ✅Wellbeing ✅Career ✅Finances & more But how exactly does the Wheel of Life empower you to prioritize balance and self-care? Buckle up, because we're about to delve deeper: 1. Holistic Assessment: We often compartmentalize our lives. The Wheel of Life encourages a holistic view, recognizing well-being is multifaceted. 2. Priority Setting: Struggling to carve out "me" time? The Wheel of Life helps pinpoint areas where balance and self-care are most crucial. Maybe it's setting stricter work boundaries, prioritizing exercise, or nurturing relationships. This tool clarifies your priorities. 3. Goal Setting: Once you've identified areas for improvement, the Wheel of Life empowers you to set actionable goals. This could be establishing work-life boundaries, committing to a fitness routine, or scheduling quality time with loved ones. Clear goals propel you towards greater balance. 4. Tracking Progress: The Wheel of Life isn't a one-time fix. Regularly revisit the exercise to track progress. Celebrate achievements and adjust strategies as needed to maintain balance and self-care. 5. Accountability: Sharing your Wheel of Life with trusted connections – friends, mentors, or coaches – fosters accountability and support. Open dialogue and feedback keep you motivated on your well-being journey. The Wheel of Life is a game-changer for prioritizing balance and self-care.  It helps you cultivate a life that's not just successful on paper, but deeply fulfilling and sustainable. Let's ditch the burnout and embrace well-being! How do YOU prioritize balance and self-care? Share your tips and favorite tools in the comments!

As someone who works 7 days a week, I have had to create weekends and strict rest periods inside my days of active work. Saturday and Sundays are more led with personal tasks but I can't fully disconnect from the mission on weekends and so day naps, strict working days of 10am-3am and working after 8pm (the kids bedtime) become a method of achieving all of my goals and commitments. My consideration for you is: Clarify your values: Reflect on what truly matters to you. Identify your core values and aspirations in both your professional and personal spheres. Understanding what is most important will help you make more aligned choices. Set boundaries: Establish clear boundaries between work and personal life. Determine specific times and spaces dedicated to work, and make a conscious effort to disconnect and engage in activities that bring you joy and fulfillment outside of work. Communicate your boundaries to colleagues, clients, and loved ones to foster respect and understanding. Prioritise self-care: Taking care of yourself is crucial for maintaining overall well-being. Prioritise self-care activities that recharge and rejuvenate you, such as exercise, quality sleep, hobbies, and spending time with loved ones. Remember that self-care is not selfish; it enables you to show up as your best self in all areas of life. Assess your workload: Evaluate your workload and responsibilities realistically. Be mindful of taking on too much and learn to delegate or say no when necessary. Recognise that you have limitations, and it is essential to avoid burnout by finding a sustainable balance between productivity and rest. Foster open communication: Engage in open and honest communication with your employer, colleagues, and loved ones about your work-life balance priorities. Clearly express your needs and concerns, and seek solutions that accommodate both personal and professional commitments. Collaborative dialogue can lead to mutually beneficial arrangements. Embrace flexibility: Explore opportunities for flexible work arrangements, such as remote work, flexible hours, or compressed workweeks. Flexibility can help create more space for personal pursuits and enable a better integration of work and life responsibilities. Practice mindfulness and presence: Cultivate mindfulness by being fully present in the present moment, whether you are at work or engaged in personal activities. By focusing on the task at hand, you can enhance productivity, reduce stress, and derive greater enjoyment from your experiences. Regularly reassess and adjust: Recognise that work-life balance is a dynamic process. Regularly assess your approach, considering your changing circumstances and priorities. Adjust your choices and commitments accordingly to maintain a harmonious equilibrium over time.

Can we all agree to throw out the phrase work-life balance? It's not attainable, and I see too many people burning out trying to achieve it. Let's shoot for work-life harmony instead. Striving for work-life harmony is a much more realistic and sustainable approach. 🌟 Work-life harmony doesn't mean juggling equal time between work and personal life. It's about creating a rhythm where these aspects complement and support each other instead of competing for attention. Here's how you can achieve it: 1. Boundaries with Purpose: Clearly define when work starts and ends. Set limits on emails and calls outside those hours, allowing you to engage in personal activities without work distractions fully. 2. Prioritization Power: Prioritize tasks based on impact and deadlines. When you're at work, focus on high-impact tasks so you can be present for personal time, knowing you've tackled the essentials. 3. Flex Your Way: Embrace flexibility in how and where you work. Some days might be better for early mornings, others for late nights. Flexibility keeps you productive while accommodating personal needs. 4. Mindful Transitions: Create a routine that helps transition between work and personal time. It could be a short walk, a few minutes of meditation, or even playing a favorite song that signals the shift. 5. **Blurred Lines:** Embrace the overlap between work and personal life. Consider a brainstorming session while cooking dinner or squeezing in a workout during a work break. Blend activities to optimize your time. 6. Learn to Say No: Saying yes to everything spreads you thin. Be intentional about your commitments. Politely declining tasks that don't align with your priorities ensures you have time for what truly matters. 7. Delegate & Collaborate: Don't be afraid to delegate tasks at work and share responsibilities at home. It not only lightens your load but also empowers others to contribute. 8. Tech Detox: Create designated tech-free zones and times. Disconnecting from screens fosters connections with loved ones and cultivates mindful presence. 9. Meaningful Multitasking: Combine activities that align, like listening to audiobooks during your commute or learning a new skill while exercising. Multitasking can be productive and enjoyable. 10. Regular Reflection: Periodically assess how your harmony is holding up. Adjustments might be needed as circumstances change. Remember, work-life harmony isn't a destination; it's a continuous journey. By embracing these strategies, you'll be better equipped to navigate the ebb and flow of life's demands, ensuring both professional and personal fulfillment. Let's redefine success and celebrate a life well-balanced in harmony. 🎶🌼

To-Do lists are great… until they turn into a monster. I’ve always been a to-do list fanboy. But somewhere along the way, my list became longer than my day. So I flipped the script. Instead of asking: “What task can I fit into this time?” I ask: “What time can I own for this task?” Enter: Time Blocking (aka Time Boxing). Simple idea. Big shift. You don’t find time. You assign it. Each task gets a time slot. No guessing. No scrolling through endless to-do chaos. But let’s be real — the enemy isn’t the task. It’s the distraction. So here’s what helps me protect my time blocks: 1. 1 tab rule — Only one tab open per task. 2. Phone in jail — Airplane mode or across the room. 3. Pre-commit — Tell someone what I’m doing. Public accountability works. 4. 5-min re-entry rule — If I slip, I don’t trash the whole day. I jump back in with a fresh 5-minute push. This isn’t about being a productivity robot. It’s about designing your day with intention - not letting it drift. How do you manage the battle between your to-do list and your actual time? Let’s trade some hacks.

As your career progresses, the most important skill is prioritization. The ability to decide what needs your attention right now. And what can wait. Especially if you work at a startup, where you hear amazing ideas every day. There isn't enough time for everything. Working harder or longer isn't the answer. Doing everything is a distraction from the most impactful work. If you're looking for a system to get started - I am a huge fan of the ICE framework made popular by Sean Ellis many years ago. It’s dead simple and extremely helpful. Each idea get’s evaluated by the framework below. I = potential impact. Is the initiative likely to generate a big impact vs a neat idea that might not move the needle much? C = your confidence the idea will work. Do you have some background information that makes you believe the initiative will be successful, or is this a guess? E = ease of implementation. Is this a small initiative you can execute quickly or a big project that requires more resources? I keep a backlog of growth ideas in GSheets (and encourage clients to do the same) and rank them on a 1-5 scale for ICE. Once a month, I revisit the rankings and re-prioritize my roadmap. That keeps me focused on what matters most.

Case Tuesday: Workflow Optimization It’s a typical morning in a large hospital radiology department: Dozens of CT, MRI, and X-ray studies waiting to be read Some cases are routine follow-ups, others are life-threatening emergencies Radiologists must balance speed, accuracy, and communication with busy clinical teams The challenge: Critical cases can get buried in a growing worklist Reporting bottlenecks delay clinical decision-making Communication gaps slow down patient care across departments #AI is stepping in to help beyond diagnosis itself: Automatically prioritizing urgent cases (e.g., suspected stroke, hemorrhage, PE) Routing studies to the right subspecialist radiologist Streamlining reporting and reducing administrative burden Integrating with hospital systems to ensure faster handoff to clinicians The radiologist is still at the center of the process but now supported by an ecosystem that reduces friction and ensures patients get the right care, faster. The impact: More efficient workflows that free up radiologists to focus on complex cases Shorter turnaround times for critical findings Improved collaboration across multidisciplinary teams As Chief Medical Officer at GE HealthCare, I see workflow optimization as the “hidden superpower” of AI; less visible than detecting a tumor or a clot, but just as vital for ensuring patients get the care they need at the moment they need it. Where do you see the greatest potential for AI in radiology helping with diagnosis, or transforming the workflow itself? #CaseTuesday #RadiologyWorkflow #AIinHealthcare #FutureOfMedicine #GEHealthcare